Documentation

Everything AI Emaily does.

Clear, plain-language documentation for every feature. New here? Start with the feature overviews.

AI Chief-of-StaffCopilot & AutopilotAI Spam ProtectionRules & BrainAI DraftingSmart Search & AskCold Email Filter

Connect your email

Step-by-step setup for Gmail, Outlook, iCloud, and every major provider.

Connect your mailboxChoose your email provider for an exact, step-by-step setup guide.Connect Gmail / Google WorkspaceConnect a Gmail or Google Workspace account to AI Emaily with one-click Google sign-in, or over IMAP with an app password.Connect Outlook / Microsoft 365Connect an Outlook.com, Hotmail, or Microsoft 365 account to AI Emaily using one-click sign-in.Connect iCloud MailConnect an iCloud Mail account to AI Emaily using an app-specific password over IMAP.Connect Yahoo MailConnect a Yahoo Mail account to AI Emaily using the IMAP tab and a Yahoo app password.Connect FastmailConnect your Fastmail account to AI Emaily using the IMAP tab and a Fastmail app password.Connect Proton MailConnect a Proton Mail account to AI Emaily using Proton Bridge and a Bridge-generated password.Connect AOL MailConnect your AOL Mail account to AI Emaily using the IMAP tab and an AOL app password.Connect Zoho MailConnect a Zoho Mail account to AI Emaily using the IMAP tab and a Zoho app password.Connect GMX / Mail.comConnect a GMX or Mail.com account to AI Emaily through the IMAP tab.Connect any other provider (custom IMAP)Connect any email provider that AI Emaily does not list by adding it manually over IMAP and SMTP.

Inbox & triage

Everything that happens to mail before you read it.

Unified inboxEvery account in one stream — or split by mailbox when you want focus.Auto-categorisationMail sorts itself into Primary, Social, Promotions, and Updates on arrival.Spam & phishing protectionServer-side scoring quarantines threats before they reach your inbox.Conversation threadingMessages grouped into clean conversations, deduped across folders.LabelsColour-coded tags you define, applied to threads and browsable in the sidebar.Snooze, archive & starThe core triage gestures — defer, file, and flag — with AI-suggested times.Smart tabs & VIP inboxAI organises your inbox into the views that matter to you.Keyboard shortcutsEvery default shortcut — plus how to rebind them to your own keys.

AI & automation

The agent, authority modes, and the work it does for you.

AI credits — how they workEvery plan includes a monthly pool of AI credits; you only spend them when the agent does real work.Authority modes — Manual, Copilot, AutopilotGraduate the agent’s autonomy from suggestions to bounded action.Running the agentInvoke the agent on unread mail and review its work before it acts.Agent behaviour rulesTune what the agent does per context — authority, tone, and escalation.Auto-triage & summariesPriority, intent, and a one-line summary for every thread, automatically.Undo & audit trailEvery autonomous action is reversible and logged with its reasoning.

Writing & composer

Drafting in your voice, inline tools, and reusable replies.

Voice-matched draftingThe agent learns your tone from your sent mail and drafts as you.Inline AI toolsRewrite, shorten, lengthen, re-tone, and translate any draft in a click.Reply templatesReusable replies you drop in with // — placeholders fill from context.SignaturesA rich signature library, set a default, and choose one per mailbox.

Rules, context & knowledge

Automation and the memory that makes the AI accurate.

Inbox rulesFilters that fire on arrival — by keyword or by AI-understood concept.Context engine (client brain)Per-client profiles that auto-load when you reply, so drafts use real facts.VariablesTyped, reusable {{values}} that resolve in drafts, templates, and rules.

Search, brief & knowledge

Find anything, and get briefed wherever you are.

Semantic searchFind mail by meaning, ranked by similarity — not just keyword match.Ask AIAsk your inbox a question and get a grounded, sourced answer.Living briefA scheduled, categorised digest of what needs you — in-app or to Slack/Telegram.Command palette⌘K to jump to any thread, action, or view — instantly.

Calendar & scheduling

Events from email and send-later that respects time zones.

Calendar & eventsA built-in agenda, with one-tap events extracted from email.Send later & scheduled sendSchedule mail for the right moment; a worker dispatches it on time.Undo sendA window to pull any send back before it actually leaves.

Collaboration & teams

Shared inboxes and human-or-agent delegation.

Shared inboxesShare a mailbox with your team — scoped, permissioned, and audited.Human-or-agent delegationHand a thread to a teammate — or to the AI agent — in one menu.

Privacy & security

How your mail and keys are protected, plainly.

Privacy & data handlingZero-retention AI, no training on your mail, metadata-light by design.Encryption & key handlingSecrets envelope-encrypted; bring your own AI key if you prefer.Bring your own key (BYOK)Run AI on your own Anthropic, OpenAI, or Google credits — with no caps.Email as untrusted inputPrompt-injection defences, an action allowlist, and sanitised rendering.

Platform & apps

Web, desktop, mobile, offline, and 20 languages.

Web, desktop & mobileOne inbox across web, macOS, and your phone — built to feel native.Installable PWA & offlineInstall to your home screen; read, search, and draft offline.Notifications & pushDesktop alerts and background web push when new mail arrives.20 languagesA fully localised interface in 20 languages, with full RTL support.Performance & local-firstSub-100ms interactions via local-first caching and virtualised lists.

Accounts & settings

Connecting mailboxes and tuning everything to you.

AI & voice settingsPick your models, creativity, reply length, and default authority.Account, sessions & data rightsManage sessions, export everything, or delete your account entirely.OnboardingA short guided setup that tunes AI Emaily to how you work.